POSITION: Senior Accountant
REPORTS TO: Deputy Director of Finance
LOCATION: Providence, RI
COMPENSATION: $75,000 – $85,000 commensurate with experience. This is a full-time, exempt position. Eligible for benefits that include health/dental insurance, life and long-term disability insurance, 15 paid holidays, accrued vacation/sick/personal time, an Employee Assistance Plan, and a 401(k) plan with employer match.
ABOUT US: Sojourner House is a comprehensive victim services agency that provides crisis intervention services, shelter, transitional housing, permanent housing, clinical counseling, immigration advocacy, community-based programs, education prevention programming, a growing housing development program, and other supportive services to individuals and families impacted by abuse. Our mission is to promote healthy relationships by providing culturally sensitive support, advocacy, housing, and education for victims and survivors of domestic violence, sexual assault, and human trafficking; and to effect systems change. Our organizational values are rooted in commitment, innovation, trust, and empowerment. The agency has grown from a small, grassroots organization into a robust statewide agency with an $8+ million annual budget and over 60 full time employees across multiple locations. To learn more about our work, please visit www.sojournerri.org. We are also active on social media at @sojournerri.
Reporting to the Deputy Director of Finance (DDF), the Senior Accountant will help lead the day-to-day finance operations for the agency. The Senior Accountant will be responsible for grant-related accounting activities, including ensuring expenditures are recorded appropriately and ensuring that grant invoices and financial reports are prepared in a timely manner. They will be responsible for overseeing all tenant rent transactions, payroll operations, and assisting in preparations for the annual audit, as well as providing business development and fiscal management support to the Deputy Director of Finance.
The Senior Accountant will work closely with program leaders and their staff educating them regarding finance and accounting procedures and seeking ways the Finance Department can support program operations. The role requires an ability to do proper analysis in such areas as forecasting, budgeting, cost reduction, and operational performance. This individual must be exceptionally detail-oriented and maintain a high level of confidentiality regarding records of the organization.
Primary Duties and Responsibilities
- Assist with the preparation and monitoring of individual grants and program budgets.
- Prepare and submit grant invoices in accordance with established guidelines. This includes coordinating with the relevant departments to gather necessary information and supporting documentation.
- Accurately record grant billings in the accounting software, monitor open receivables and follow up on past due accounts.
- Ensure that grant billings and the related payments are in agreement and address any variances with DDF and grantor.
- Ensure all transactions are properly recorded and agree to the grant/contact agreement and deliverable deadlines.
- Prepare monthly budget-versus-actual status reports for all grants, identify issues concerns and problems and communicate with the Deputy Director of Finance, Executive Director and others.
- Update and maintain the agency’s grant tracker and notify the DDF, ED of any major discrepancies and issue monthly grant spend summaries to program directors as needed.
- Respond to inquiries and requests for information from grantors and internal stakeholders in a timely and professional manner.
- Manage contractor agreements and ensure the terms and conditions of agreements are met and properly documented and communicated.
Payroll and Benefits
- Oversee payroll procedures in coordination with payroll service provider, including all quarterly and annual tax reporting.
- Ensures accurate recording of staff time against grants on timesheets;
- Reconcile monthly benefits invoices against employee payroll contributions;
- Liaison with the DDF for the annual workers compensation insurer payroll audit;
- Maintain and update all payroll reports on a bi-weekly basis.
- Monitor all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.
- Perform monthly general ledger account reconciliations and analysis for accounts and recommend any correcting or adjusting entries as needed.
- Maintain internal control and safeguards for receipt of revenue, costs, program budgets and actual expenditures.
- Assist with the preparation of work papers and related materials to assist the organization’s independent annual audit.
- Manage the verification, tracking, and reconciliation of tenant rent payments and security deposits.
- Work closely with the DDF to ensure timely and accurate monthly close to facilitate monthly financial reporting to the agency’s finance committee, board of directors, internal stakeholders and grantors.
- Ensure adherence to accounting and fiscal policies and objectives and help to draft policies as needed and requested.
- Maintain and update the agency’s Foundation revenue and expenses; this includes producing reports on a scheduled and ad hoc basis.
- As needed, assist the Bookkeeper (position TBD) with accounts payable process, including properly coding to grants or programs, entering into the accounting system, and reconciling accounts.
- As needed, prepare and record payments and deposits.
- Other related duties as assigned by the Deputy Director of Finance or Executive Director.
EXPERIENCE AND SKILLS:
- Bachelor’s degree in accounting. CPA or CPA candidate is a plus.
- At least seven (7) years of professional experience in financial or accounting management;
- Previous non-profit federal grants financial management experience;
- Experience with managing financial reports for federal grants;
- Experience with being responsible for the quality and content of financial data, reporting, and audit documentation preparation
- Experience with payroll functions
- Strong Excel experience required
- Tech savviness with experience using QuickBooks or other types of accounting software;
- Excellent communication and relationship-building skills with the ability to prioritize, negotiate, and work with a variety of internal and external stakeholders;
- A commitment to the mission of Sojourner House.
- Must complete a background screening prior to starting employment
Interested candidates should submit a resume, cover letter and salary requirements to email@example.com with the subject line, “Senior Accountant.” Applications via mail should be sent to Sojourner House, Attn HR/Senior Accountant, 386 Smith St, Providence, RI 02908. Applications will be reviewed on a rolling basis, and early submissions are encouraged.
Sojourner House is an equal opportunity employer. All applicants will be considered without regard to color, sex, religion, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetics.
To learn more about our work, please visit us at www.sojournerri.org.