POSITION: Bookkeeper

REPORTS TO: Deputy Director of Finance

LOCATION: Providence, RI

STATUS: Full-time, non-exempt, 37.50 worked hours per week

COMPENSATION:  $23 – $26 This position is eligible for full benefits, including health insurance, dental insurance, a 401(k) plan and employer match, employer-paid life and long-term disability insurance, and paid time off (including sick, vacation, personal, and 15 holidays).

ABOUT US:  Sojourner House is a comprehensive victim services agency that provides crisis intervention services, shelter, transitional housing, permanent housing, clinical counseling, immigration advocacy, community-based programs, education prevention programming, a growing housing development program, and other supportive services to individuals and families impacted by abuse. Our mission is to promote healthy relationships by providing culturally sensitive support, advocacy, housing, and education for victims and survivors of domestic violence, sexual assault, and human trafficking; and to effect systems change. Our organizational values are rooted in commitment, innovation, trust and empowerment. The agency has grown from a small, grassroots organization into a robust statewide agency with over 60 full time employees across multiple locations and an annual budget that is approaching $9 million.

POSITION SUMMARY:   Sojourner House is seeking a full-time Bookkeeper. The Bookkeeper reports to the Deputy Director of Finance and is responsible for performing bookkeeping and administrative functions, including Accounts Payable, Accounts Receivable, filing, bank deposit preparation, grant reporting and invoicing activities, and supporting audit preparation. Our ideal candidate is proficient in QuickBooks, detail-oriented, and organized.

KEY RESPONSIBILITIES:

Accounts Payable and Receivable Functions:

  • Process and record vendor invoices, ensuring accuracy and timely payments.
  • Prepare and send customer invoices, and monitor receivables for prompt collection.
  • Ensure that all transactions are electronically maintained and up-to-date matching outstanding payables and receivables that are in the accounting system.
  • Post daily deposits, including going to the Bank when necessary.
  • Generate invoices for fee-for-service activities.
  • Ensure that all new vendors are compliance verified.
  • Verify, track, monitor, and reconcile tenant rent payments and security deposits.

Bank and Credit Card Reconciliations: 

  • Reconcile monthly bank and investment statements to ensure accuracy and identify discrepancies.
  • Monitor and manage petty cash transactions.
  • Reconciles credit card transactions and credit card statements.

General Ledger Maintenance:  

  • Record and classify financial transactions into the general ledger.
  • Maintain organized and up-to-date financial records; i.e, journal entry documentation.

Expense Tracking:  

  • Review and process employee expense reports, ensuring compliance with policies.
  • Categorize and record expenses accurately.
  • Update annual mileage reimbursement rates per IRS standards.

Reporting Assistance -Financial, Grant and Medicaid:  

  • Assist in the preparation of financial reports and summaries as needed.
  • Generate and analyze basic financial statements, such as income & expenditure reports as requested.
  • Gather, organizes and scans supporting documents for the monthly billing of grants.

Data Entry and Accuracy:

  • Input financial data into accounting software with a high level of accuracy, such as income and expense reallocations.
  • Perform regular data audits to identify and correct errors, such as general ledger review.

Compliance and Recordkeeping:

  • Ensure compliance with applicable accounting regulations and company policies.
  • Maintain organized and easily accessible financial records for auditing purposes.
  • Maintain and update grant contract electronic files and binders.
  • Assist with the preparation of audit work papers and account reconciliation. 

Communication and Collaboration:

  • Communicate with other employees and maintain relationships with outside partners and vendors; clarify billing and contract terms when appropriate; seeks new vendor relationships when needed.
  • Perform general finance-related administrative duties, including filing, scanning and photocopying.
  • Perform other duties as requested by Sojourner House management.

 EXPERIENCE AND SKILLS:

  • Three to five years experience in bookkeeping, accounting-related functions, and office administration.
  • Associate’s or bachelor’s degree in Accounting or Business Administration, or equivalent work experience.
  • Ability to set priorities and handle multiple projects.
  • Effective problem-solver.
  • Strong interpersonal and communication skills.
  • Strong computer skills required. Knowledge and experience with Microsoft products and QuickBooks or similar accounting software required.
  • Ability to work effectively in a team environment and/or independently.
  • Excellent organizational skills and attention to detail.
  • Excellent mathematical skills required.
  • Candidate must pass a background check if offered the position.

TO APPLY:

Interested candidates should submit a resume, cover letter and salary requirements to resumes@sojournerri.org with the subject line, “Bookkeeper.” Applications via mail should be sent to Sojourner House, Attn HR/Bookkeeper, 386 Smith St, Providence, RI 02908. Applications will be reviewed on a rolling basis, and early submissions are encouraged.

Sojourner House is an equal opportunity employer. All applicants will be considered without regard to color, sex, religion, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetics.

To learn more about our work, please visit us at www.sojournerri.org.